Presentation Guide

Tips for a Good Presentation

Whether you are a seasoned presenter or a nervous first-timer, the following tips are intended as a simple guide.

All live-stream presentations are powered by Zoom. All presenters should join the meeting via Zoom. If possible, please log in using the Zoom app instead of the browser so as to avoid some technical issues.

Familiarise yourself with Zoom

Watch the Demo Video, download the Zoom app, and join a test meeting.

Joining the Conference via Zoom

  • The conference coordinator will send you a link to join your session and send you information on how to watch the live plenary session.
  • Join the meeting via the Zoom link using your Full Name. Please join at least 20 minutes before your session start time.
  • When you enter the session room, you will be immediately added to the waiting room. You won’t be able to access the session until the session moderator checks your name off the registration list.
  • The conference coordinator will prompt you 10 minutes before your Presentation time.
  • Present and participate in the session.

How Long Is the Ideal Presentation?

You have a 25-minute slot allocated in which to present, but your presentation itself should be no longer than 20 minutes. We would suggest aiming for around 15–18 minutes. This will allow ample time for directly engaging with the audience through discussion and questions. The session chair will hold up a yellow card 5 minutes from the end of your allotted 20 minutes, and a red card indicating that your time is up. Ideally, you should not need to be shown either of these.


Structuring Your Presentation

First, make sure you know what you want to say and the points you wish to cover, and keep your presentation clear, simple and concise. Structure it clearly and logically so that both you and your audience know where you are going. Visuals and signposts will help with this, especially if you are using PowerPoint. See below for PowerPoint tips.


PowerPoint Slide Guide

Number of Slides

There is no perfect number of slides for a PowerPoint presentation, but the concept “less is more” applies here. We suggest approximately 10–15 slides for a 20-minute presentation.

Slide Order

Your first slide should be the title of your presentation, with your name and affiliation. Outline the structure of your presentation in the following slide, listing in order the themes or areas you will be addressing. Subsequent slides should follow this order, with a separate slide introducing each new theme or area, followed by slides containing supplementary text, images or statistics. Your final slides should contain concluding points and further research questions, and your last slide should thank the audience for their time and attention, as well as providing your contact details in case they would like to follow up later by email or social media.


Practice Makes Perfect

Long before the conference, make sure you spend ample time distilling and crafting your ideas into a well-thought-out presentation. Do NOT just read out your paper – a well-written paper does not equal an interesting and effective presentation.

Practice delivery, timing and use of visuals a long while ahead of the event with your colleagues and friends. Invite feedback and incorporate their criticisms as you polish your presentation, which should be interesting and informative, well-paced and lively. Show your passion for your subject: enthusiasm is infectious!


Checklist

  • CHECK your facts, figures and quotes are accurate.
  • CHECK your presentation for grammatical errors and spelling mistakes. If English is not your first language, please consider asking a native speaker to assist with this.
  • CHECK your timing, ensuring that your presentation is 20 minutes or less in length. Coming in under the 20-minute mark is better than overrunning.
  • CHECK your presentation is interesting and informative, and that you are delivering it with the enthusiasm your topic deserves.
  • CHECK you have printed copies of your presentation in case they are requested by audience members.

Tips on Giving an Online Presentation

10 Tips for Presenting Online

How to Make it More Interactive


How to Share your Files


Further Resources

An excellent guide to presentation preparation, slide design and delivery is made available by previous IAFOR speaker and presentation guru Garr Reynolds via his website.

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